Tag Archives: GTD

WebPIM: A Custom, Web-based, Personal Information Manager

I’ve always wanted a web-based application to help me manage all my stuff. “WebPIM” (as I’ve nick-named it for now), is currently one of my main personal projects that I have been working on.  I started this project back in 2003 as a simple web-based file manager, and have been slowly hacking away at it in my spare time ever since. “WebPIM” can act as a central reference point for all personal or project information. The way I’ve implemented my custom PIM is purely based on the way I work, so it may not be to everyone’s liking. However, I think it could really help individuals who need a way to organize tasks, projects, documents, and general files in a free-form, yet hierarchical and accessible way. Much of the thinking behind the way WebPIM is being developed relates to GTD ((Getting Things Done – David Allen)), and how to get “stuff” off your mind, and into a system.

Here’s the general idea – you have a lot of “stuff” – stuff that’s just sitting around on scraps of paper, on your hard drive, in your e-mail, and every other place you can’t seem to remember. This may be un-important stuff, or it may be severely important stuff – but none of it is organized into any kind of easily reference-able and “trusted system” ((GTD terminology)).

You have several options; the first of which is to do nothing. Unfortunately, ignoring the problem and hoping it will go away won’t solve the problem. Lets assume you want to change your situation, and we’ll use my experiences as a baseline for discussion.

I have tried many personal information managers over the years, and all of them have been incomplete in one way or another. Also, with the new wave of hosted applications like Google’s GMail, Calendar, and Google Docs, I am becoming more and more uncomfortable storing all my stuff on a remote, corporate server over which I have no control ((This has become more and more of a concern for me, having accounts on Google, Facebook, and others. Maybe I’m just paranoid.)).

My solution to this dilemma has been to write my own PIM, and so far, I’ve been happy with the results.

The way WebPIM currently works is by operating as a front-end to a linux based file-system. From WebPIM, I can create directories, create text files, upload files from my local hard drive, and move files around from one directory structure to another. This is the simple stuff that I think any web-based file manager should be capable of. More than this however, WebPIM provides the following features:

  • Move multiple files from one directory to another (batch move)
  • Text-dialog editing of all files (you can edit HTML and XML files in the interface)
  • Full path display when traversing directories, which allows you to go directly to any directory within your current absolute path via a hyper-link
  • Web-download functionality allowing you to download a copy of your favourite web page or web-accessible file into your current directory.
  • Recursive web-download, so that you can download an entire website for later reference (implemented using HTTrack ((www.httrack.com/)) in the back-end).
  • Project short-cuts, so that you can create short-cut groups to access multiple directory structures on the same interface. This allows you to access general reference information, along with specific project information all within the same interface, and without disrupting your overall PIM hierarchy.

I think the idea can be better explained with a screenshot of the main interface:

WebPIM Interface
– WebPIM Interface (Click on the image for a larger view) –


Obviously there is still a lot of polish required before this becomes useful to the general public, but I really do believe there is a market for it.  If anyone is interested in trying this out, leave a comment and let me know.  I can probably set up a demo, or provide the source code as-is so that you can give it a shot on your own system.

Productivity Tools and Systems

I’m currently working on an article to introduce one of the productivity tools that I’ve been working on for a while. I’ve come across many different types of tools for various purposes, such as Freemind, Cmap Tools, iGTD, Google Calendar, etc. I currently have a set of tools which I use regularly (some of which I developed myself) and was curious what others out there are doing to manage their time and the large amount of information they have to process on a daily basis.

Along with PIM ((Personal Information Management)) tools, what productivity methodologies (if any) do you follow? I’ve found that a mix of ideas from “The 7 Habits of Highly Effective People” ((Book: “The 7 Habits of Highly Effective People” by Dr. Stephen R. Covey)) and “Getting Things Done” ((Book: “Getting Things Done” by David Allen)) works well for me. However, I know there are other, potentially better systems out there ((I say “potentially better” since what might be better for some people may be worse for others)), and I’m sure my system could be improved by methods I’m not currently aware of. For example, I recently came across an article on Lifehacker ((Lifehacker is an excellent blog/website created by Gina Trapani which focuses on productivity tools and processes, with a slant towards computer power users)) by Brad Issac which discusses how Brad received productivity advice from Jerry Seinfeld. The advice Seinfeld gave Issac outlines a simple, but brilliant way of motivating yourself to get things done.

Jerry Seinfelds advice is one I’m sure I’ll be trying out as part of my own productivity system; but I’m sure there are also many other tips and tricks out there. Whats in your productivity toolkit?